Edit together while you plan
Several people can work on the plan at once. Changes land on everyone's screen as they are made.
Event production software
Plan it. Call it. Everyone sees it - live.
From the first plan to the last cue, your whole team looks at one place. When anything changes, in planning or mid-show, everyone sees it instantly.
- Free for one ShowDoc
- No card needed
- Crew never need an account
Live collaboration
One place, always up to date
The production manager, the show caller, A1 at FOH and the runner backstage all look at the same live page. Nobody is working from an old copy.
Change it mid-show
A speaker drops out or a session runs long. Change it once and every phone, tablet and laptop shows it straight away.
One link for everyone
Crew open a link or scan a QR code in any browser. No app, no account, no PDF called final_v7.
Rundown and show caller
Call the show and keep to time
The rundown is the timed sheet for the show - stage crews call it a run of show, broadcast crews call it a rundown. Start the show and the caller tracks every cue against the schedule, with a live over/under so you always know if you are early or late.
Keep to time works both ways: catch up when you are running late, or stretch when you are early. The original plan is kept, so you can always see what you planned against what actually happened.
Who's on
Put a face to every name
Add speakers from your contacts and their photo appears on every cue they are in. The show caller, stage manager and crew see at a glance who walks on next, and the sound engineer can match faces to mics and voices - so on a five-person panel they know exactly whose fader to bring up.
Mics
A page for your A1, A2 and runners
For every speaker who has a mic, the page shows who has which handheld or headset, which cue it is needed for, and whether it is fitted - on a phone backstage or at the desk.
The mic plan flags the problems before they hit the stage: two people on the same mic at the same time, a speaker with no mic, and needing more mics than you have.
Signal flow
Signal flow diagrams the crew can follow
Build signal flow diagrams from the equipment library - desks, stage boxes, radio mic receivers, speakers, playback - and connect real inputs and outputs.
On site, open the diagram on a phone as a checklist: one cable at a time, from where to where, tick each one off or flag an issue.
One schedule
One schedule for the whole event
Load-in, rehearsals, doors, the show and the get-out, in one production schedule for the whole event. Tag items as Audio, Video, Crew or Show and each team filters to its own area - or sees everything.
No more separate department schedules drifting apart. Change a time once and everyone has it.
Stage timer
A stage timer that talks to the presenter
A countdown on the confidence monitor with the colours you set, and you can add or take off a minute at any time. Send the presenter a message such as "Wrap up" or "Last question" that the audience never sees.
Crew doc, files and sharing
Everything else the crew needs to read
The ShowDoc holds contacts, venue info, technical notes and files, next to the rundown in the same project.
Tables that fit a phone
Schedules and contact sheets turn into readable cards on small screens.
Files in one place Pro
Attach plots and riders from your own Google Drive, or send suppliers an upload link.
Secure links and QR codes
A long unguessable link, or a short link that always asks for your password. Restricted sections stay out of the crew view.
Built for agents
A great UI for humans. Or just tell your agent.
ShowDocLive is designed from the ground up for AI agents to update it. Connect Grok Bot - or any assistant that supports MCP connectors - and run the production just by asking.
Just say what changed
"Push the panel ten minutes and tell me what that does to lunch." Your agent edits the rundown and everyone sees it live.
Speakers and mics
"Add Priya to the panel and give her a headset." The agent adds the speaker, assigns the mic and checks the plan for clashes.
Schedules and diagrams
"Add a 07:00 load-in for video" or "connect the playback laptop to channel 9" - done in the schedule or the signal flow.
Grok Bot, connected Pro
Connect Grok Bot through the connector at mcp.showdoclive.com. It works with the same live data your team sees.
Who it's for
For production managers and the crews they run
From a one-day conference to a twelve-city tour.
Corporate events
Launches, awards and town halls: one plan for AV, venue and client teams.
Conferences
Multi-room agendas, speakers, mics and stage timers, in sync all day.
Broadcast
Rundowns with hit times, segments and who is on, called live.
Theatre
Running orders and show reports for stage management, current for every performance.
Touring
One project per tour with a section per venue. Crew keep the same link from city to city.
AV and sound crews
Mic plans, signal flow and cabling checklists for A1, A2 and the runners.
Pricing
Simple pricing
Start free. Upgrade when you want the rundown, mics and the AI tools.
FAQ
Questions
The short answers. More on the pricing page.
No. Crew open the share link or scan the QR code in any browser. The long link is unguessable; a short link always asks for the password you set. Sections you mark as restricted stay out of the crew view.
Everyone looks at the same live page. When anyone edits the plan, the rundown, the mics or the schedule, every open screen updates straight away - no refresh, no new PDF, no five copies drifting apart.
One ShowDoc, written by hand, with a live share link and QR code. Pro (£15 a month) and Team (£12 per user a month, minimum 2) add unlimited ShowDocs, the rundown with the show caller, stage timer and mics, plus dictation, Format & Tidy, the AI tools, Grok Bot, Google Drive files and File Upload Links.
The timed sheet in the same project as your ShowDoc. Stage crews call it a run of show; broadcast crews call it a rundown. The show caller tracks over/under against the schedule, Keep to time pulls you back to the plan whether you are running early or late, and the original plan is kept so you can compare. It is included with Pro and Team.
For every speaker who has a mic, the mic page shows your A1, A2 and runners who has which handheld or headset and when, and the mic plan flags clashes, speakers with no mic and when you need more mics than you have. See mic tracking.
Yes. Build a diagram from the equipment library, connect inputs and outputs, and open it on a phone on site as a cable-by-cable checklist. See signal flow diagrams.
Yes. One production schedule with categories such as Audio, Video, Crew and Show. Each department filters to its own area or sees everything, so there is one source of truth instead of five drifting schedules. See production schedule.
Yes - ShowDocLive is built for agents as well as people. Connect Grok Bot or any assistant that supports MCP to mcp.showdoclive.com and just tell it what changed: move a cue, add a speaker, assign a mic, update the schedule. Everyone sees the change live. Agent access is on Pro and Team.
Yes. Cancel from Settings in the app; Pro keeps running until the end of the period you have paid for, then your account moves to Free. Your ShowDocs are kept.
Get your whole team on one page.
Start with one ShowDoc for free. Upgrade when you want the rundown, mics and your agent.
Start free